Order Helper
For Procurement & Operations Teams
Gmail add-on (no new system)
Turns supplier emails → purchase orders
Eliminates copy/paste & follow-up chaos
Primary outcome: Faster ordering, fewer mistakes
See how a single supplier email becomes Automated Procurements
VOXA Voice Agent
Autonomous AI for Hospitality & Real Estate Workflow
Handles guest / buyer conversations end-to-end
Multilingual voice & chat
Digital handoffs (QR / PIN / ops escalation)
Primary outcome: Fewer staff interventions, better experience
Two focused SaaS products for Automated Procurements.
One goal: fewer manual tasks, clearer workflows, measurable outcomes and Workflow Solutions
Turn supplier emails into structured purchase orders — inside Gmail.
Supplier request → structured order draft
Follow-ups & reply tracking (request → reply → decision)
Reduce copy/paste + ordering mistakes
Order Helper works as an add-on to Gmail and in it own Independent Dashboard.
- Connect Gmail / authorize
- Define supplier/product CSV contract
- Start with one workflow (PO creation / reply tracking
Important notes before you start
• Order Helper works with structured CSV files (no PDFs or free-text parsing).
• A short video walkthrough and documentation are available to help you get started.
Before Order Helper
09:15 → Supplier email arrives
Price list, free text, attachments, unclear quantities
09:18 → Open email & attachments
PDF, Excel, screenshots, mixed formats
09:25 → Copy / paste products into draft
Manual typing, formatting issues
09:35 → Missing info detected
Units, SKUs, delivery dates unclear
09:45 → Send clarification email
Waiting loop starts
10:30 → Supplier replies (partially)
New email, more attachments
10:45 → Update draft manually
Risk of mistakes increases
11:10 → Create purchase order
Inconsistent formatting per supplier
Later… → Follow-ups via inbox search
“Did they confirm?”, “Which version is final?”
After Order Helper
09:15 → Supplier email arrives Any format: free text, PDF, Excel
09:17 → Order Helper detects intent
Recognizes request, offer, or update
09:18 → Data extracted automatically
Products, quantities, prices, supplier ID
09:19 → Structured PO draft generated
Clean, consistent format
09:20 → Missing fields flagged
Clear prompts, no guessing
09:21 → One-click clarification (optional)
Context-aware follow-up email
09:22 → Purchase order sent status tracking enabled
From-Sent / replied / confirmed
Anytime → Dashboard overview
All supplier communication in one place
Order Helper does NOT
- Replace your ERP
- Handle accounting
- Do supplier payments
An autonomous hospitality agent that runs guest interactions and operational handoffs
Pre-arrival Q&A + booking intent routing
Check-in flow + digital access handoff (QR/PIN)
In-stay concierge + ops escalation
- Define property knowledge + policies
- Embed on website / channels
- Go-live with controlled scope + monitoring
Before VOXA
9:10 → First question arrives
Website form, WhatsApp, or phone
Unstructured, repetitive questions
09:15 → Staff checks availability / info
Manual lookup in PMS, notes, emails
Context switching starts
09:25 → Partial response sent
Basic info only
No qualification, no intent scoring
10:00 → Follow-up questions arrive
Same guest, different channel
Context lost, answers repeated
11:30 → Check-in / viewing logistics discussed
Manual instructions
Keys, codes, directions sent separately
13:00 → Issue escalated to staff
Missed message, delayed response
Guest frustration or lost lead
Outcome:
Fragmented experience, staff workload, missed conversions
After VOXA
09:10 → Question arrives (any channel)
Website, voice, chat, messaging
Unified entry point
09:11 → VOXA understands intent
Guest, renter, buyer
Booking, availability, viewing, support
09:12 → Contextual response generated
Property-specific answers
Tone adapted automatically
09:13 → Qualification & routing
Booking intent, urgency, preferences
Only relevant cases escalated
09:15 → Autonomous next step executed
• Booking guidance
• Viewing instructions
• Digital access (QR / PIN)
• Or scheduled handoff
09:16 → Monitoring & control
All actions logged
Staff visibility without manual work
Outcome:
Faster responses, fewer staff interruptions, higher conversion
What we deliberately do NOT do
VOXA does NOT
- Replace your PMS
- Store biometric data
- Act without rules